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Privacy Policy for Gmail Extension

What Gmail Extension Does

Gmail Extension is a Chrome browser extension that enhances your Gmail experience by providing:

• Quick access to Gmail in a popup window
• Real-time email notifications
• Unread email count badge
• Keyboard shortcuts for email management
• Email search and filtering capabilities

Google User Data Access and Use

This section specifically addresses how Gmail Extension accesses, uses, stores, and shares Google user data:

Gmail API Data Access

Gmail Extension requests access to your Gmail data through Google's Gmail API with the following scopes:

• gmail.readonly: To read your email messages and display them in the extension
• gmail.modify: To mark emails as read/unread, archive, and delete messages
• gmail.compose: To allow you to compose and send new emails

What Gmail Data We Access

The extension accesses the following types of Gmail data:

• Email Messages: Subject lines, sender information, message content, timestamps
• Email Metadata: Message IDs, thread IDs, labels, read/unread status
• User Profile: Your Gmail email address and display name
• Mailbox Information: Folder structure, labels, and organization

How We Use Your Gmail Data

Your Gmail data is used exclusively for the following purposes:

• Display Emails: Show your emails in the extension popup interface
• Notifications: Provide real-time notifications for new emails
• Email Management: Enable marking as read/unread, archiving, deleting
• Search Functionality: Allow searching through your emails
• Unread Count: Display the number of unread emails in the extension badge

Data Storage and Security

Local Storage Only: All Gmail data is processed locally in your browser. We do not store your Gmail data on any external servers.

• Chrome Storage: Only minimal settings and preferences are stored locally
• No Server Storage: Your emails and personal data are never sent to or stored on our servers
• Temporary Processing: Gmail data is only held in memory temporarily for display purposes

Information We Collect

Beyond Gmail data accessed through Google APIs, we may collect:

Extension Settings and Preferences

We store your extension settings locally, including:

• Notification preferences (enabled/disabled, sound settings)
• Display preferences (theme, layout options)
• Keyboard shortcut customizations
• Extension configuration options

Note: These settings are stored locally in your browser and are not transmitted to any external servers.

Technical Information

No Analytics or Tracking: Gmail Extension does not collect analytics, usage statistics, or tracking information. We do not use any third-party analytics services.

The only technical information processed locally includes:

• Chrome extension runtime information (for functionality)
• Local error logs (stored locally, not transmitted)
• Extension version information (for update compatibility)

No Cookies or Tracking

Gmail Extension does not use cookies, tracking pixels, or any other tracking technologies. The extension operates entirely within Chrome's extension environment and does not set any cookies or tracking mechanisms.

No Third-Party Data Collection

We do not collect information from third parties. The only data accessed is your Gmail data through Google's official APIs, with your explicit consent.

How We Use Your Gmail Data

Gmail Extension uses your Gmail data exclusively for the following purposes:

• Email Display: Show your emails in the extension popup interface
• Email Management: Enable you to read, mark as read/unread, archive, delete, and compose emails
• Notifications: Provide real-time notifications for new incoming emails
• Search: Allow you to search through your emails within the extension
• Unread Count: Display the number of unread emails in the extension badge
• Local Processing: Process email data locally to provide the extension's functionality

Important: We do not use your Gmail data for any other purposes, including:

• ❌ Analytics or tracking
• ❌ Advertising or marketing
• ❌ Selling or sharing with third parties
• ❌ Building user profiles
• ❌ Any commercial purposes beyond the extension's functionality

Data Sharing and Disclosure

Gmail Extension does NOT share, sell, or disclose your Gmail data to any third parties.

No Third-Party Sharing

Your Gmail data is never shared with:

• ❌ Third-party services or APIs
• ❌ Analytics companies
• ❌ Advertising networks
• ❌ Marketing companies
• ❌ Data brokers
• ❌ Any other external parties

Legal Compliance

We may only disclose information if required by law through valid legal process, such as:

• Court orders or subpoenas
• Legal investigations by law enforcement
• Compliance with applicable laws and regulations

Important: Even in such cases, we would only disclose the minimum information required and would notify you unless prohibited by law.

No Business Transfers

Since we do not store your Gmail data on our servers, there is no user data to transfer in any business transaction.

Legal Basis for Processing

Our legal basis for processing your Gmail data is:

User Consent

Gmail Extension processes your Gmail data based on your explicit consent when you:

• Install the extension from the Chrome Web Store
• Grant permissions to access your Gmail account
• Authenticate with Google OAuth 2.0

You can withdraw your consent at any time by:

• Uninstalling the extension
• Revoking permissions in your Google Account settings
• Disabling the extension in Chrome

Legitimate Interest

We process minimal technical data (locally stored settings) based on legitimate interest to:

• Provide the extension's functionality
• Maintain your preferences
• Ensure extension security and stability

No Analytics or Tracking

Gmail Extension does not use any analytics services, tracking technologies, or data collection mechanisms.

• ❌ No Google Analytics
• ❌ No third-party analytics
• ❌ No usage tracking
• ❌ No behavioral analysis
• ❌ No performance monitoring

The extension operates entirely locally and does not send any data to external servers for analysis.

Your Rights and Control

You have complete control over your Gmail data when using our extension:

Data Access and Control

• Access: You can view all your Gmail data through the extension interface
• Control: You can manage, delete, or modify your emails directly through the extension
• Withdrawal: You can withdraw permissions at any time
• Deletion: Uninstalling the extension removes all local data

No Account Required

Gmail Extension does not require creating an account with us. You authenticate directly with Google using OAuth 2.0.

European Data Subject Rights (GDPR)

If you are in the European Economic Area, you have the following rights:

• Right to Access: View what data is processed (your Gmail data)
• Right to Rectification: Correct your Gmail data directly in Gmail
• Right to Erasure: Delete the extension to remove all local data
• Right to Portability: Export your Gmail data directly from Gmail
• Right to Withdraw Consent: Revoke permissions in Google Account settings
• Right to Object: Uninstall the extension at any time

To exercise these rights, contact us at: mailcheckextension@gmail.com

No International Transfers

Gmail Extension does not transfer your Gmail data internationally.

• ✅ All data processing happens locally in your browser
• ✅ No data is sent to external servers
• ✅ No cross-border data transfers
• ✅ Your data stays on your device

The only data transfer occurs between your browser and Google's servers (Gmail API) using Google's secure infrastructure.

Security Measures

Gmail Extension implements several security measures to protect your data:

OAuth 2.0 Authentication

• Secure authentication through Google's OAuth 2.0 system
• No storage of your Google account credentials
• Token-based access with automatic expiration

Local Processing

• All Gmail data processing happens locally in your browser
• No transmission of email content to external servers
• Data is not stored permanently on your device

Chrome Extension Security

• Follows Chrome's security model and permissions system
• Limited to declared permissions only
• Regular security reviews and updates

Note: While we implement strong security measures, no system is 100% secure. We recommend keeping your browser and extension updated.

Children's Privacy

Gmail Extension is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If we become aware that we have inadvertently collected personal information from a child under 13, we will take steps to delete such information promptly.

Data Retention

Gmail Extension does not retain your Gmail data.

• ✅ Gmail data is processed temporarily in memory only
• ✅ No permanent storage of email content
• ✅ Only extension settings are stored locally
• ✅ Uninstalling the extension removes all local data

Your Gmail data remains stored in your Google account according to Google's data retention policies.

Third-Party Services

Gmail Extension integrates with Google services only:

• Google Gmail API: To access and manage your Gmail data
• Google OAuth 2.0: For secure authentication
• Google Chrome Web Store: For extension distribution and updates

We do not integrate with any other third-party services or APIs. Your Gmail data is only shared with Google's servers as necessary for the extension's functionality.

Google's Privacy Policy applies to their services: https://policies.google.com/privacy

Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons.

When we update this policy:

• We will update the "Last Updated" date at the top of this page
• We will notify users of material changes through the extension
• Continued use of the extension after changes constitutes acceptance

We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.

Contact Information